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Year 6 Microsoft Teams information for Parents

Introduction

Ahead of your scheduled teams meeting with your son/daughters new form tutor it is important that you have downloaded and installed Microsoft Teams.

Your childs ‘meet the form tutor’ session will be held on Microsoft Teams. You can access Microsoft Teams by downloading and installing the application for your computer, smartphone or tablet.

Please refer to the following information below for instructions on how to do this.

Accessing on a computer (via desktop application)

You can download and install Microsoft Teams for free for both Microsoft Windows and Apple Mac computers. 

To begin, open up a web browser and visit the following link: 

https://www.microsoft.com/en-gb/microsoft-365/microsoft-teams/download-app

From the page that will load up click on the option which says Download for Desktop. Your web browser will detect the operating system that your computer is running and will display the version for you to install. Click the Download Teams button to begin the downloading of the Microsoft Teams installer to your computer.

Once the installer has finished downloading you will need to run it to begin the process of installing it. Please refer to the following quick start guides that have been provided to assist you with installing Microsoft Teams on your computer:

Accessing on a mobile device (Android & Apple iOS)

You can download and install Microsoft Teams for free for both Android and Apple iOS devices.

To begin, please refer to the following links below which will take you directly to the respective app stores where you can download and install the application.

Please refer to the following quick start guides that have been provided to assist you with installing Microsoft Teams on your mobile device:

Joining the 'meet the tutor' session

Once you have downloaded and installed the software on the day and time of your meeting please refer to the e-mail you have received and click on the link that you have been provided with:

The link in your e-mail may look like this:

Or this:

Note: If you have accepted the meeting invitation then you will join the event from your email calendar.

With the software downloaded and installed on your device, the first time you open it up you will be presented with a screen asking if you would like to sign in. You do not need to sign in with your email account to use Microsoft Teams.

If you already use Microsoft Teams for work please ensure you sign out of Microsoft Teams so the program will work with your registered email account you have provided the school with in order to access the meeting. Once the meeting has finished you can sign back in to Teams using your work account.

When joining the meeting you may be asked to sign in or join as a guest. If you are asked this select the option Join as a Guest.

Before joining the meeting you will be asked to enter your name and you will also have the option to enable your camera and microphone (see below for more information).

For the benefit of all we advise leaving your device camera and microphone turned off for the meeting unless asked to turn them on by your son/daughters form tutors.

Setting up your webcam and microphone

To set up your webcam to not be visible and your microphone to be set to mute please consult the following pictures.

Example of joining a Microsoft Teams meeting on a computer with both the webcam and the microphone disabled.

Example of joining a Microsoft Teams meeting on a smartphone / tablet app with both the webcam and the microphone disabled.

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